Step by Step Installation of Google Apps
Google Apps Step by Step Installation
Step 1: Sign up and sign in
From the Google Apps home page, click 'Compare Editions and Sign Up' to get started and access to the control panel.
* Standard Edition includes all of the communication and collaboration applications, support for an unlimited number of user accounts each with 2 gigabytes of email storage, and it's free. If you don't already have an internet domain (like example.com), choose Standard Edition and we'll help you purchase one for $10.
* Premier Edition includes all the benefits of Standard Edition, plus an uptime guarantee for email service, 25 gigabytes of email storage per user, integration APIs and phone support for critical issues. Premier Edition is $50 per user per year, but for a limited time you can try Premier Edition for free for 30 days.
* Education Edition includes many of the benefits of Premier Edition, and it's is available for free to schools and non-profit organizations.
* To access the administrative control panel after signing up, sign in at http://www.google.com/a/your-domain.com.Be sure to replace "your-domain.com" with your real domain name.
Step 2: Verify domain ownership
Confirm that you own the domain you signed up with to activate Google Apps.
* Note: this step is already completed if you purchased a new domain in Step 1.
* There are two verification methods:
a) Upload a special file to your site.
b) Create a special CNAME record for your domain.
Step 3: Customize Google Apps
Google Apps lets you easily modify a variety of settings that apply to your entire organization.
* Upload your logo via the control panel so it appears on the sign-in pages and in the applications themselves.
* Set up custom sign in page addresses, like http://mail.your-domain.com.
* Configure the Start Page for your organization.
* Create and publish web pages for your site.
* Integrate Google Apps with your existing IT infrastructure.
Step 4: Create user accounts
From the control panel, create as many user accounts as your organization needs.
* Add users individually. Click the 'User accounts' tab and then the 'Create a new user' link. Enter your first user's real name, choose their username, and record the temporary password. Then, click the 'Create new user' button. Repeat as needed.
* Add users in bulk. To create multiple accounts at once, upload a whole list of user accounts by clicking the 'Upload' link from the 'User accounts' tab.
* If you run out of user accounts, you can let us know that you need more by clicking the 'Request more users' link.
Step 5: Migrate data and turn on email
Configure your domain's Mail Exchange (MX) records to activate email delivery. (Note: this step is already completed if you purchased a new domain in Step 1). MX records determine where email to your domain is routed. Each domain hosting company has a different process for changing MX records, but we provide detailed instructions for many hosts. Please note it can take up to 48 hours for your MX record changes to take effect.
Sever to server migration tools and a mail upload utility for locally saved mail are available, so your users don't need to leave saved mail behind. Learn more
Premier and Education Editions also allow you to support mixed messaging environments and run pilots of Gmail without turning off your existing mail system.
Step 6: Deploy Google Apps
It's time to help your users get started with Google Apps. As a part of the deployment process, you'll need to notify your users of the change to Google Apps, URLs of sign-in pages, and best practice tips.
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